Allen & Overy Hiring for Finance Assistant – eBilling Job at Belfast, Northern Ireland Full Time

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned a place at the forefront of our industry. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find innovative new ways to deliver our services and maintain our reputation for excellence, in all that we do.

The nature of law is changing and with that change brings unique opportunities. With our collaborative working culture, flexibility, and a commitment to your progress, we build rewarding careers. By joining our global team, you are supported by colleagues from around the world. If you’re ready for a new challenge, it’s time to seize the opportunity.

The Finance department services stakeholder offices in A&O Network.

The overriding objective of this role is to ensure the timely and accurate processing of financial transactions across the various functions within the finance department in accordance with Solicitors Accounting Regulations and other regional regulatory jurisdictions.

Transactional processing will include payment of expenses and supplier invoices, bill production and support, eBilling, cash allocation & bank reconciliations and credit control actions, and will depending on the finance function the candidate is assigned to. Stakeholders serviced could include any or all of the A&O offices using the Belfast Shared Service Centre.

All transactions will be logged onto the 3E finance system, or in the case of eBilling, third party eBilling systems.

Key Stakeholders

Internal – to include some or all of the following:

• Partners and PAs

• Working Capital Teams

• Other members of the finance team.

External – to include some or all of the following

• A&O Clients

• eBilling System Providers

General Responsibilities

• Uploading eBills into our eBilling portals

• All related administrative duties as instructed by direct line lead in order to successfully submit our bills.

• Obtaining appropriate authorisations prior to transaction processing;

• Data entry onto the finance system;

• Dealing with telephone and mailbox enquiries and queries;

• Providing general support and advice within the eBilling department

• Appropriate electronic filing of all documentation;

• Dealing with miscellaneous duties to assist in the smooth running of the department;

• Involvement in ad hoc projects;

Key Requirements:

• Commitment to providing professional, responsive and effective relationships;

• Active team member who supports and engages with others and works effectively in a team;

• Shares knowledge and skills, and provides and accepts feedback

• Excellent communicator and confident in interaction with others. Listens and understands issues from all perspectives and values other opinions;

• Delivers tasks in a professional and organised way with limited supervision and responsive to immediate priorities. Ability to work well under pressure and multi task to meet targets and tight deadlines;

• Committed to the maintenance of established processes and systems;

• Enthusiastic, pro-active and flexible approach;

• Ability to assimilate large amounts of information quickly & learn rapidly.

Qualifications:

• Experience working in an office environment

• Good numeracy and literacy skills and a minimum of 5 GCSE’s or equivalent

• Computer literate with experience in Microsoft Office, including Excel, Word and Outlook;

Personal Characteristics

• Active team member who supports and engages with others and works effectively in a team;

• Excellent communicator and confident interaction with others;

• Demonstrates high level of professionalism at all times;

• Demonstrates excellent organisational skills with an aptitude to understand new concepts quickly;

• Flexible working approach.

This role is based in the A&O Belfast office

Core hours of work: Monday to Friday, 9.00am – 5.30pm -including rotational overtime between 11.00am – 8.30pm once every two weeks (overtime is paid)