Health & Safety Administrator Full Time

KLS Earthworks Inc. is looking for a motivated and organized Health & Safety Administrator to support our growing team. This position is ideal for someone who enjoys data entry, organization, administration, and working with people. No previous health and safety experience is required—we are willing to train the right candidate.

This is an office-based role that plays a critical part in supporting employee onboarding, safety compliance, training coordination, and documentation management.

What You’ll Do

Onboarding & Training

• Coordinate and assist with new hire orientations.
• Prepare and maintain onboarding documentation.
• Schedule and track client-specific orientations.
• Maintain training records and training matrices.
• Track certifications, renewals, and expiries.
• Book employee training courses and maintain competency records.

Safety Administration & Data Entry

• Maintain accurate employee, training, and safety records.
• Maintain incident and investigation records.
• Track inspections and certifications for safety equipment.
• Prepare audit documentation and support audit processes.
• Assist with subcontractor prequalification requirements.
• Enter and update information in company systems.
• Organize electronic and paper files.
• Ensure documentation is complete and up to date.

Inventory & Administrative Support

• Maintain, issue and track PPE inventory.
• Conduct First Aid kit inspections and inventories.
• Schedule training sessions and safety meetings.
• Support communication between field staff, supervisors, and management.

Qualifications

Required

• Strong computer skills and ability to learn new software
• Excellent organizational and time-management skills
• High attention to detail
• Strong communication skills
• Ability to work independently and as part of a team

Preferred

• Experience in data entry, administration, customer service, or office support
• Construction, transportation, or industrial experience is considered an asset

No Experience? No Problem.

We are willing to train the right candidate who demonstrates:

• A positive attitude
• Strong work ethic
• Willingness to learn
• Excellent organizational skills

What we are Offering

• Training and development opportunities
• Supportive team environment
• Stable, full-time office position
• Opportunity to grow within a leading earthworks company
• Play an important role in supporting workplace safety and employee success

KLS Earthworks Inc. is committed to creating a safe and inclusive workplace. We thank all applicants for their interest; however, only those selected for an interview will be contacted.