Kansas Manufacturing Solutions Hiring for COO/CFO Job at Lenexa, KS Full Time

Job Title: COO/CFO
Reports to: CEO
FLSA Status: Exempt

POSITION SUMMARY

The COO/CFO will assume a strategic and hands on role in the management of the company’s financials and operations to include day-to-day responsibility for planning, controlling and managing all financial and critical operational activities of the company. The COO/CFO is the leadership partner of the CEO responsible for center operations, policy development, strategy and implementation in the areas of Center Operations, IT oversight, Financial/Reporting, Human

Resources and Project Management.

The Position Summary Objectives

• Collaborate with CEO in setting and driving organizational vision, operational strategy, and hiring needs

• Translate strategy into actionable goals for performance and growth, helping to implement organization-wide goal setting, performance management, and annual operating planning

• Oversee company operations and employee productivity, building a highly inclusive culture ensuring team members thrive and organizational outcomes are met

• Ensure effective recruiting, onboarding, professional development, performance management, and retention

• Adhere to company, federal, state, and local business requirements, enforcing compliance and act when necessary

• Develop and maintain continuous evaluation of short and long-term strategic financial objectives

• Maintain market awareness of industry trends, opportunities and turns to include local, state and federal grant opportunities

ESSENTIAL DUTIES AND RESPONSIBILITIES.

Center Operations

• Analyze internal operations and identify areas of process enhancement

• Develop actionable business strategies and plans that ensure alignment with short-term and long-term objectives developed in tandem with the CEO

• Directly oversee operations, HR, and accounting

• Partner with CEO on sales management to ensure reporting scorecards and operational sales management goals are visible and achieve growth targets

• Aggressively manage funding, revenue and expenses to ensure the company achieves targets relative to growth and profitability

• Monitor performance with tracking and establish corrective measures as needed, and prepare detailed reports, both current and forecasting (IDP’s, Center, Sales, Marketing,

Partnerships and other dashboards that support center mission)

• Maintain and build trusted relationships with key customers, clients, partners, and stakeholders

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• Operationalize the KMS culture of client centricity, employee trust and investment in diversity and inclusion in all center operations activities

IT Oversight

• Develop, implement and monitor an effective IT strategy
• Act as IT provider liaison
• Oversee acquisition of IT technologies for the center advancement
• Oversee the database manager on achieving the goals of Connex Supplier Database

Financial and Grants

• Provide oversight, assistance, and guidance for all functions of the accounting department

• Direct preparation of budgets, reviews budget proposals, and prepare necessary supporting documentation and justification (establish relations with banks and other financial institutions)

• Provide timely (daily, weekly, monthly, annual) reviews of organization’s financial status and progress in its various programs and activities

• Prepare and analyze reports which summarize and forecast company business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations

• Maintain up to date knowledge regarding compliance with federal and state grants and contracts requirements, reporting and evaluation

• Evaluate KMS compliance with grants and advises management regarding any action and/or strategy needed around reporting, outcomes, impacts, etc., and lead implementation of same

• Monitor and advise CEO and Board on cash management, investments as well as state and federal tax issues

• Arrange for and oversee audits of company’s accounts

• Prepare for and participate in Board and Finance Committee meetings

• Payroll oversight of Accountant’s responsibilities and ensure payroll and payroll tax payment compliance

• Stay current on accounting best practices and regulations

• Other duties as assigned

Operational Proficiency – all assets

• Evaluate effectiveness of KMS products and internal processes through operational reporting and score carding

• Identify opportunities to improve products and processes, and facilitate teams to develop and implement improvements

• Identify and act upon opportunities to develop new products in concert with VP Partnerships,

Marketing, Sales

• Lead with team mentality and problem solver approach
• Ensure team has necessary tools/resources/training needed to meet organizational metrics and goals
• Benchmark key performance indicators to move towards best practices and assure consistency of these indicators across a collaborative network
• Strive to achieve highest possible quality (impact) and lowest possible cost (best value) with appropriate utilization of resources (both internal and effective use of Service Providers)

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• Utilize continuous quality improvement philosophies, techniques and tools in all aspects of the position

• Develop supportive working relationships with other support team members to ensure a seamless continuum of service is achieved and to avoid duplication

• Align all work and resource management with KMS’s mission, vision, philosophies and values, goals and strategic initiatives

• Assist in the development of new programs and ensure administrative support documents are effective

• Oversight and control of contracts, vendor agreements

Human Resources

• In collaboration with the CEO, work with the HR Consultant on new and on-going HR strategy
• Assist in development of effective performance management plans and strategies for staff
• Assist in the creation of a high-performance work environment, to train, mentor, and retain talented employees

• Oversee and manage established HR and people processes strategy and development including but not limited to hiring, staffing strategy, training

• Ensure HR compliance and laws are followed
• Ensure the HR Administrator/Accountant completes HR responsibilities
• Responsible for benefits strategy development and cost analysis.
• Development and oversight of benefits administration
• Risk Management

Project Delivery Management Oversight

• Team development and leadership for project and program delivery
• Facilitate ongoing training and product knowledge among PMs
• Review client proposals, budgets, and project closing reports for impact, quality and consistency, taking appropriate follow-up actions
• Assure healthy internal PM capacity is achieved before Service Providers are utilized
• Assure successful engagement and delivery of services by external Service Providers
• Create and evaluate Service Provider performance through reporting with VP Partnerships
• Assist in balancing workloads and project scheduling

Supervisory Responsibilities:
This job has supervisory responsibilities for the accounting team, service delivery, database manager, program manager and HR Administrator

REQUIRED SKILLS AND ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are represented of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Be agile, deploy effective time management skills and the ability to focus

• Have strong presentation skills and fulfill CEO duties as and when needed

• Ability to work under stress to meet deadlines

• Ability to communicate and manage well at all levels of the organization

• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses

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• High level of integrity and dependability with a strong sense of urgency and results- orientation

• Strong proficiency with Excel, Microsoft Office and Salesforce

• Demonstrate good content writing skills

• Demonstrate accountability through good sales and account management skills

• Display professional leadership skills

• Use analytical and strategic analysis skills (but doesn’t need excessive data to move forward)

• Be extremely resourceful (knows how to stretch resources) and adaptable to client needs

• Enjoy continual life-long learning and training/education of others

• Have a core attention to detail (strong tactical execution)

• Quickly develop a clear knowledge and understanding of KMS products/services

• Possess strong interpersonal skills – able to influence others towards an idea or goal

• Be a clear, frequent, candid communicator with both internal and external stakeholders

• Humble, well-managed ego (focused on bettering the organization and its clients first)

• “Whatever it takes” view to meet objectives and deadlines (complete team player)

• Get excited by results – enjoy making the organization and team better every day

EDUCATION AND/OR EXPERIENCE:

• A Bachelor’s degree or higher or equivalent experience in a relevant field combined with appropriate business experience sufficient to reflect the professional stature of KMS and to earn credibility on its behalf

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Physical Demands: While performing the duties of this job, the general level of physical activity would be defined as primarily sedentary, standing and movement reviewing job requirements at a client site. The employee is regularly required to operate a computer and other office productivity machinery, such as a telephone, copy machine and printer. Some movements of the hands, arms, and wrists may involve repetitive motions. Specific vision abilities required by this job include the ability to detect, determine, perceive, identify, recognize, judge, observe, inspect, estimate and assess various activities and the employee’s surroundings.

• Cognitive/Mental Requirements: While performing the duties of this job, the employee is regularly required to comprehend and use basic language, either written or spoken, to communicate information and ideas, both simple and complex and exchange information, both simple and complex. The employee is also required to use logic to define problems, collect information, establish facts, draw valid conclusions, interpret information and deal with abstract variables for unique or unfamiliar situations; also requires use of problem-solving skills including formulating and applying appropriate course of action for routine or familiar situations.

• Work Environment: While performing the duties of this job, the employee is primarily inside a central heat and air-conditioned office building. The noise level in the work environment is minimal.

• Travel: Occasional travel to conferences or on occasion client sites.

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Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Lenexa, KS 66215: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Master’s (Preferred)

Experience:

• Operations management: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• Yes

Work Location: One location