Toronto Community Housing Hiring for Clerk Grade 3 – Eligibility List at Toronto, ON Full Time

At Toronto Community Housing we pride ourselves on fostering an environment of collaboration and respect. In the Clerk Grade 3 role, you will build strong internal and external relationships in a manner that supports TCHC’s tenant focused culture and play an integral part in transforming Toronto Community Housing for the future!

What you’ll do

Enter data into information systems and makes updates to in system as required

Collect, prepare and process forms and documents including statements, reports, vouchers, invoices, purchase order requisitions, forms and files

Type letters, memoranda, e-mails, statistical statements, reports, minutes, purchase orders, requisitions, etc., from verbal and written instructions and in accordance with established business processes using word processing software

Respond to general inquiries from internal and external stakeholders

Take minutes and transcribes notes, assembles records and transfers relevant data, matches and codes documents, balances totals, calculates amounts, posts entries and corrects errors, as necessary

Collect, input and update data such as accounts payable/receivable, inquiry/document tracking, requisitions, time sheets, contact lists, etc. using various software programs

Forward calls and e-mails to appropriate personnel and takes messages, as necessary

Create and maintain manual and computerized files and retrieves requested data or information from manual or computerized sources

Coordinate meetings and room logistics

Review correspondences received to identify where to forward the request and/or action required

Photocopy documents and send facsimiles, as required

Other clerical duties as assigned

What you’ll need

Considerable office experience performing various clerical duties

Keyboarding Skills: minimum typing speed of 40 words per minute

Fundamental knowledge of standard office practices and procedures

Fundamental knowledge of computerized office systems, including computers, fax machines, photocopiers, scanners, printers, etc., with practical application in word processing, data entry and other software packages

Proven ability to handle multiple tasks with varying deadlines that require attention to details.

Mathematical ability to compile statistical summaries and to balance accounting documents

Oral and written communication skills to compose correspondences and to effectively interact with various stakeholders

Familiarity with HMS, EasyTrac, TAWL, MAWL, CORA would be considered an asset

Knowledge of the the fundamentals of Rent Geared to Income (RGI) an asset

Sound knowledge of Microsoft Office products especially Microsoft Excel

Ability to read and write in French would be an asset

What’s next

Once you apply, we’ll review your resume and contact you if your skills and experience match the qualifications for the role. If you are selected to move forward, the process will include one or more interviews and/or assessments and reference checks.

Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process. Successful candidates will be determined based on score and where applicable, union seniority. Not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles.