Saks OFF 5TH Hiring for Executive Assistant at New York, New York Full Time

What This Position Is All About: 

As the Executive Assistant/Office Coordinator, you are accountable for coordinating the activities of several leaders within the department while also helping maintain day-to-day office operations. The Executive Assistant/Office Coordinator performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the office’s team and leaders. 

Who You Are: 

• You get things done by engaging in high level teamwork and flexing your interpersonal skills. 
• You are organized and able to handle multiple tasks with a sense of urgency.
• A natural problem-solver, who is also intuitively analytical and creative.
• Ability to work in a fast-paced work environment. 
• Ensures confidentiality, diplomacy, and tact always. 
• Strong oral and written communication skills. 

You Also Have: 

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of two years relevant experience working with an executive office team and providing service to the public.
• Intermediate to expert level competence with MS Office, Google Suite, and database applications. 
• Strong attention to detail 
• Excellent problem-solving ability 
• Excellent writing skills 

As The Executive Assistant/Office Coordinator, You Will: 

• Manage calendars – prioritizing appointments and proactively resolving scheduling conflicts. 
• Prepare and write communication materials (PPT, email, team announcements) to the entire organization. 
• Manage and maintain Vendor relationships while keeping in line with budget, including but not limited to cleaning, catering, and security services. 
• Support day-to-day office operations by ensuring all office needs are met, including maintaining office supply inventory and maintaining a safe working environment.
• Troubleshoot in-office issues in a timely manner. 
• Create and implement office policies in accordance with safety standards and corporate policy. 
• Make travel arrangements as required, including booking flights, hotel accommodation, car rental, and providing directions. 
• Respond to phone, email and in-person inquiries – providing general information and referring inquiries to appropriate sources based on a broad knowledge of procedures, protocols, and personnel. 
• Organize and schedule meetings, including contacting participants, booking rooms, ordering refreshments, and arranging for parking as required. 
• Organize in-office and special events as required by the leader’s office which includes invitations, facilities, and catering arrangements. 
• Provide support to various meetings the leader’s chairs by typing and distributing minutes, preparing agenda packages, arranging meeting dates/times/rooms, contacting participants, and extensive follow-up on items as needed. Attend meetings, as required, to record minutes. 
• Complete and submit expense claims. 
• Maintain comprehensive records on budget expenditures for the cost center.
• Maintain records regarding vacation and leaves for staff reporting on the department. 

Other responsibilities as assigned by the Company 

• Prepare the leader’s calendar and a daily folder that contains the relevant and pertinent meeting material as identified by the leader. 

Your Life and Career at Saks OFF 5TH:

• Be part of an empowered, innovative team; work with an adventurous spirit and a customer-centric mindset; play a critical role in making decisions that will position us to win
• Exposure to rewarding career advancement opportunities across different functions within our corporate offices, retail stores, photo studios, and distribution centers
• A culture that promotes a flexible work environment 
• Benefits package for all eligible full-time employees (including medical, dental and vision)
• An amazing employee discount and other exciting perks

Thank you for your interest with Saks OFF 5TH. We look forward to reviewing your application. 

Saks OFF 5TH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks OFF 5TH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Saks OFF 5TH welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.