Frontier Economics Limited Hiring for Accounts Assistant Job at London, England Full Time

INTRODUCTION
Frontier is one of the largest economic consultancies in Europe and offers a vibrant place to work with offices in London, Brussels, Cologne, Dublin, Madrid, Paris and Berlin. We deliver tailor-made economic advice to businesses, regulators and policy-makers. Frontier is an employee-owned business that encourages everyone to take the initiative in all aspects of the Company’s development. Our culture is unique, and is open-minded, friendly and non-hierarchical.

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FINANCE TEAM*
The Finance Team at Frontier deals with all accounting and financial tasks relevant to the firm. This includes anything from staff expense claims to preparing summary information and statistics on Frontier’s performance for the Board and Exec; preparing the profit and loss accounts, the balance sheet and the accounts to be filed with the Registrar of Companies, to making payments to providers and dealing with payroll for employees, sending invoices to clients and being tasked with credit control.
The Finance Team is currently made up of eight different roles:

• Finance Director (“FD”) (3.5 days pw)
• Financial Consultant (3 days pw)
• Financial Controller
• Management Accountant
• Payroll Specialist
• Finance Administrator
• Accounts Payables Assistant
• Accounts Assistant

This is the job description for the Accounts Assistant role.
The person in this role needs to work closely together with other members in the team, understand their respective job tasks and provide cover for these when required.
The Accounts Assistant is managed by the Financial Controller and the focus of this particular role is based on the following responsibilities:

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Role profile*
Staff expenses and credit cards

• Checking receipts
• Establishing charge codes
• Processing expenses and providing the Payroll Specialist with the information required for payment within the agreed monthly deadlines
• Processing credit cards, ensuring that the credit card balance is kept at a minimal level
• Analysing VAT amounts
• Translating fx
• Clarifications & project number finding & checking
• Setting up new projects on SAP
• Distributing credit card statements, reminders etc
• Regularly chasing credit card bills not submitted on FIS
• Regularly chasing any receipts not received for submitted expenses or credit cards
• Regularly chasing FIS approvers
• Responsibility for FIS expenses module
• Supporting FIS users and helping to trouble shoot problems
• Liaising with FIS developer to help fix bugs and improve processes
• Filing and archiving of expenses and credit card claims

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Recoverable expenses*

• Providing expense reports for sales invoicing process

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Purchase ledger*
Assisting the Accounts Payables Assistant with tasks including, but not limited to:

• Logging and processing invoices
• Setting up new suppliers
• Chasing missing invoices, including those paid by direct debit
• Filing and archiving invoices

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Other*
The Finance Team is relatively small and it is essential that all team members are flexible and willing to help cover / support each other. Additional ad-hoc tasks may include, but not be limited to:

• FIS development
• SAP development
• Retrieval of invoices/expense claims from archive, in particular in support of the audit process
• Ad-hoc requests/meetings
• assembling relevant data for annual CO2 emissions report

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Commitment to the Business Management Team*
The Business Management Team (“BMT”) plays an integral role within Frontier. Team work is absolutely key to achieving this and members of the team are expected to:

• be comfortable and confident in dealing with everyone at Frontier, and see themselves as part of the team;
• be able to work on their own, to use their initiative, to co-operate with others in support roles and contribute to the successful management of the firm;
• be positive, helpful, and responsive to the needs of clients and colleagues; and
• make an important contribution to the well-being of Frontier including living to our values of open, fun, interesting and profitable.

Frontier Economics is an equal opportunity employer and makes employment decisions without regard to race, colour, religion, gender, sexual orientation, gender identity, national origin, disability status, age, or any other status protected by law.

Please note early application is recommended, we may close this advert early if we receive a high volume of suitable applications.

Job Type: Full-time