Payroll Tax Compliance Full Time

This is a Non-Employee Contingent Worker Role providing services for TIAA’s family of companies and will be employed by TIAA’s preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results.

This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting.

The anticipated term of this engagement will be 7 months. This term could be extended based on company business needs.

Sr. Payroll Tax Specialist
The Payroll Tax Specialist is responsible for supporting the TIAA Payroll Operations team to ensure tax rates are accurate and up to date in Workday and Payroll tax filings are completed in a timely manner. This role will also provide operations and audit support to the TIAA Payroll Operations team and will oversee and supervise the organization’s payroll processing functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. Oversees the daily workflow of the department.

Key Responsibilities and Duties

• Review Workday Payroll Tax set up for each legal entity and jurisdiction, identify issues and partner with Alight Tax Filing Services and HRIT to update and correct.
• Perform review of the Monthly-Quarterly Tax filing package: Review for accuracy and timeliness; Work with Payroll Accounting to ensure alignment and reconciliation with G/L records; Manage and reconcile payroll taxes at the employer and employee level; Timely remittances to the tax authorities and accurate reporting of withholding taxes; Reconcile QTD and YTD tax amounts withheld, reported and deposited on quarterly and annual basis for assigned entities;
• Manage SUI rate updates; send to payroll processing provider and ensure updated in WD.
• Complete and submit applications for new tax jurisdictions, closing jurisdictions.
• Research and resolve payroll tax notices for multi-state tax entities. Effectively resolve and escalate issues, demonstrate excellent record of delivery.
• Support internal and external audit data requests.
• Prepare materials needed for tax provisions at year-end and tax audit.
• Partner with Payroll Accounting to research any open G/L items.
• Discover and identify new areas of risk, and potential noncompliance and manage to resolution and full compliance.
• Experience working well independently as well as with stakeholders and communicate the benefits of tax initiatives.
• Overseeing and reviewing payroll payments and account reconciliations.
• Work in concert with Payroll Manager to ensure payroll is processed in a timely manner in compliance with payroll laws and regulations.
• Supervises and controls payroll preparation and production, including regular, special, and supplemental payrolls. Ensures adherence to standards and procedures, and takes corrective action to resolve problems, delays, and inaccuracies.
• Coordinates payroll operations with other accounting and data processing units, confers with other administrative and technical staff regarding changes and new systems, and participates in developing, implementing, and testing procedures.
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Regularly perform audits on the system to ensure data integrity; responsible for the resolution of discrepancies that might adversely impact on the company’s tax returns.
• Define key metrics and create metrics reports and set up reporting process.
• Collaborate with co-workers to increase productivity by eliminating duplication and coordinating information requirements. Drive process improvement initiatives to reduce manual efforts.
• Coordinate system improvements as new business requirements arise and enhance means of correcting possible noncompliance.

Educational Requirements

• University (Degree) Preferred

Work Experience

• 3+ Years Required; 5+ Years Preferred

Physical Requirements

• Physical Requirements: Sedentary Work

Career Level
7IC

Start Date: 04-May-2026

End Date: 31-Dec-2026

Travel Required: No

Anticipated Posting End Date:
2026-04-17

Base Pay Range: $39.66/hr – $55.29/hr

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

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