Administrative Assistant – Job #557 Full Time

About The Position

Requirements

• High school diploma and four years of related experience.
• Advanced computer skills in word processing, spreadsheets, and database management.
• Proficiency in English grammar, syntax, and spelling.
• Accurate rapid typing.
• Customer service skills.
• Ability to communicate complex policies and procedures.
• Skills in researching, compiling, and preparing reports.
• Work tracking abilities.
• Ability to work independently and cooperatively with a variety of in-house and community sources and representatives.
• Ability to work effectively with diverse groups of people.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Demonstrated poise, tact, and diplomacy.
• Ability to interact and communicate with individuals at all levels of the organization.
• Advanced knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, PowerPoint).
• Continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Valid California Driver’s License and reliable transportation, or acceptable substitute, required.

Responsibilities

• Maintaining calendar and schedules appointments; coordinating activities of numerous departments ensuring functions do not conflict with existing or planned events.
• Coordinating travel and conference arrangements.
• Maintaining oversight of various departmental projects, including compiling necessary data for projects, and monitoring expenditures.
• Preparing a variety of spreadsheets to reconcile invoices to Purchase Orders prior to payment approval.
• Acting as a liaison between the general public by answering detailed inquiries either orally or writing on a variety of organizational activities; creating and composing reports, memos, graphs, databases, and e-mails using computer resources.
• May perform confidential employee assignments.
• Managing Accounting department requests and matters; following established rules and procedures in responding to requests and redirecting items to other staff members; designing, organizing and maintaining the office recordkeeping system.
• Working independently and within a team on special and nonrecurring and ongoing projects.
• Acting as a project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company-wide trainings.
• Providing clerical support including but not limited to filing, preparation of letters, preparation of spreadsheets, and translation services (written and verbal).

Benefits

• Health Insurance – NLACRC pays the full cost of coverage for certain Medical plans for employee only. Generous contribution to additional plans.
• Dental Insurance – NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents. Offers a Dental PPO plan with a low employee monthly contribution.
• Pre-Tax Flexible Spending Account for eligible health care expenses.
• Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses.
• No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees.
• No cost Vision plan for employees and eligible dependents.
• Retirement plan – NLACRC is a member of CalPERS (defined benefit plan).
• Two deferred compensation plans – 457 and 403(b).
• Participation in the Public Service Loan Forgiveness program.
• Participation in the Tuition Reimbursement Program.
• Paid Time Off – 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness, and sabbatical time.
• Holidays – 12 paid holidays throughout the year.
• Hybrid – remote option (at manager’s discretion after 90-days continuous employment).